Your new job with a view over the roofs of Hamburg

At ITA Logistics Group, we simplify global shipping through our brands ParcelParcel and LetMeShip.

With our smart shipping platform and personal service, we help businesses manage their international logistics efficiently and transparently.

Your mission

Part-time 20 to 25 hours per week

As our HR & Office Administrator (d/f/m), you will play a key role in supporting our team in Naarden with all personnel and office-related topics. You will ensure smooth daily operations, manage administrative processes, and be the go-to person for our employees on site.

In this role, you will work closely with our People & Relations team in Hamburg and other departments to keep processes efficient and ensure clear, consistent communication.

People Administration & Payroll

• Manage and update employee data in our HR system (Personio) and maintain accurate records.

• Support our Business Partner with preparation and coordination of the preparatory payroll accounting.

• Handle employment contracts, documentation, and processes throughout the employee lifecycle (onboarding, changes, offboarding).

• Ensure compliance with Dutch labor laws and support work safety initiatives.

Employee Support & Onboarding

• Organize and coordinate onboarding for new employees.

• Support time tracking and absence management.

• Act as the first point of contact for employees in Naarden regarding administrative and personnel-related questions.
  
  

Office Management

• Oversee office supplies, equipment, and the overall organization of the workplace.

• Manage incoming and outgoing mail and general office communication.

• Coordinate internal meetings, workshops, and team events.

• Languages: Fluency in Dutch and English, both written and spoken. German is a plus.

• Knowledge: Understanding of Dutch labor laws, HR processes, and payroll basics.

• Experience: Previous experience in personnel administration, office management, or a similar role is a plus.

• Interpersonal Skills: Empathetic, approachable, and supportive, with a friendly and professional demeanor.

• Organization: Strong organizational skills with a hands-on mentality and attention to detail.

• Communication: Clear and effective communicator who builds trust and fosters a positive work environment.

• Proactivity: Ability to work independently, prioritize tasks, and take ownership of processes.

Your benefits

• 27 days of vacation – so you can truly recharge

• Flexible working hours & hybrid work – for a healthy work-life balance

• Transparent working hours – time tracking and overtime compensation

• A stocked fridge – enjoy shared food and snacks with the team

• Company pension plan – we care about your future

• Fürstenberg Institute – professional support when life gets challenging

Your start

A structured onboarding process ensures that you feel confident and well-supported from day one. You’ll receive comprehensive training and get to know our processes and your team step by step. This way, you can fully focus on your new responsibilities and unlock your potential.

• Trust, integrity, appreciation, team spirit and commitment – you can identify with our corporate values.
• You are open to new ideas and not afraid to experiment. 
• You critically question the status quo and are keen to proactively contribute your ideas and suggestions. 
• You are ambitious and don’t want to stop learning something new. 
• You want to get involved in projects outside your direct area of work. 
• You organize yourself and can prioritize your tasks well. 
• Our corporate language – English – is not a problem for you. You are able to communicate with colleagues in English. 

• 20 years of business experience meets start-up mentality. We know how it works, but we don’t want to rest on our laurels. You will find the self-confidence of an established company and the flexibility of a dynamic start-up.
• Possibility to work at one of our seven locations in Europe on a temporary basis by arrangement.
• You will work in a multicultural team and a family working atmosphere.
• People first! We take social responsibility seriously and look out for each other. This is not just a slogan on the wall, we actually live it. Time tracking and overtime reduction are just as much a part of it as support from a network of external counselling centres when life gets out of hand.
• You will have a challenging and varied job where you can fully contribute your strengths and personality.
• You will receive a comprehensive training and a motivated team that will always offer you support.
• In order to exchange ideas with your team, you have a workplace in our office at your disposal. On up to 2 days per week, you are free to choose from where you work best.
• Allowance for the HVV ProfiTicket, which allows you to use all means of transport of the HVV privately throughout the year.
• With the ITA company pension, you and we together provide for your lifelong income.
• In order to exchange ideas with your team, you have a workplace in our office at your disposal. On up to 2 days per week, you are free to choose from where you work best.
• You can find a complete overview of our benefits on our career page.

You feel addressed and are interested in joining our team? Please apply stating your desired salary and your earliest possible starting date! Adeline is looking forward to your application.